How To Make Appointment Reminder Cards.
Appointments can be very important to remember and sometimes you need to send your customers a reminder card. Because of the constant change of customers needing to reschedule their appointments and new customers coming into your business, outsourcing your appointment reminder cards may not be the best idea.
It's easy and affordable to print your own appointment reminder cards. This post will walk you through the process of creating and printing your own reminder cards.
For this example we're going to use "Dr. Edward Awesomesauce" as a doctor who wants to send out some appointment reminder cards to his patients. Our product of choice will be Double Postcards (DoublePC-2UP) because we will be able to fold them, seal them, and mail them without worry of our patient's information being seen (so we’ll be making private appointment reminder cards!).
I'll be using a Microsoft® Publisher® template for Double Postcards, but if you don't have Microsoft® Publisher®, do not fret! There is a Microsoft® Word® template for the Double Postcards, too.
Why am I choosing to use Microsoft® Publisher®? Because for this project I want the outside of all of my double postcards to look the same. By using Microsoft® Publisher® I eliminate the need to copy and paste my design to each double postcard.
Now let's get started!
Click on the images to enlarge them in a new window or tab.
Step 1: Download your template.
Click the green Download button on the right of the template download page.
Step 2: Open template in Microsoft Publisher/Word.
Open your template in Microsoft® Publisher® (yours may have open automatically). If you're using Microsoft® Word® and it looks blank, go to Layout > View Gridlines.
Step 3: Insert your copy.
This is the fun stuff! Designing your very own, custom appointment reminder cards. Add logos, images, text, anything you want.
Since we want our appointment reminder cards to read and fold more like tent cards than note cards, we'll need to rotate some text. Below is an image of how you will need to rotate your text in order to print out correctly and below that is a Download button to download my rotated text template that you see in the image. Feel free to go ahead and start off with that template (for Microsoft® Publisher®).
*Remember to click on the images to enlarge them.*
Here's what your cards will look like if you printed them out from that template:
Now it's time to start dolling it up! We're going to use some Microsoft® clip art for this example, but it'd be good for you to put your logo on the front of your reminder cards so that your customers can instantly recognize who the postcard is from.
Step 4: Mail merge your list of recipients into your Publisher document.
This step is optional. If you're only sending out a handful of reminder cards then you may not need to do a mail merge. If you have never done a mail merge, it's quite simple and both Microsoft® Publisher® and Microsoft® Word® have step-by-step walk through wizards to help you out.
Below is a screen shot of our mail merge document for this example. All you do is type a "heading" into the first row (example: First Name) then list all of the data that falls under that heading (example: All the first names of the recipients under "First Name").
Once that's saved in an easy to find location, go back into Publisher®. In the top tool bar go to Tools > Mailings and Catalogs > Mail Merge. A helpful wizard will pop up to guide you through the rest of the process.
Step 5: Print!
Now we get to print! When you go to print your document it might be confusing to see that the option we're going to pick is Quarter Fold since we're not going to be folding these; we're going to be tearing them at the perf and folding them.
We're going to duplex the sheets. (To duplex means to print the first page on one side and the second page on the back of the first.) When we duplex the cards we will be getting two cards on one sheet of paper!
Even though we have two cards that we want to print in this example we're going to tell our printer to only print one copy so that it will print only one copy of each mail merged item.
Here's how ours turned out:
In the middle is a sheet fresh from the printer. On the far left is the inside of a separated and folded card. Moving one to the right is the other half of the first card standing up like a tent card. The last two are separated and folded cards that have been sealed shut with a small tab sold with our Double Postcards.
How did yours turn out? Share it with us!
You can also download our finished template of Dr. Edward Awesomesauce's Appointment Reminder Cards!
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